In the event that you happen to have been accorded the chance and a privilege to organize your company’s annual picnic, apart from this being just an opportunity to privilege in, it is as well an overwhelming one as well when you look at the enormity of the task. You know that one thing that is for sure that will come to mind at such times will be to ensure that you come up with an event that will prove a memorable event that will impress all that will be coming over for the retreat. Looking at all this, it is by no standard such a mean achievement and for you to make it so, the need to plan is a sure need that goes into all this. With the following tips, no matter the size of your company, you will be quite sure to have organized a company picnic that will capture the memories of most, if not all, of your guests to host at the picnic. Generally, the following will be some of the factors that you will need to take into consideration just to start us off-the date and time of the event, the location, the budgets, number of guests you will be looking forward to, foods, entertainment and the prizes. More of the factors and issues to give thought to will include those such as the invitations, the liability insurance, transportation and the cleanup. The following is a look at some best ideas for how to approach the whole need.
Enquire about the estimated number of guests. Research if at all the employee’s family members have been given the green card to attend. If so, liaise with the relevant department in your company to come up with an estimated head count of the number that you will be hosting and serving at the picnic. Give out invitation cards with a response request for confirmation of attendance or otherwise will be a good idea to think of. This is a sure step that will certainly see you planning for having just the sufficient foods and supplies for the other essentials for the event and as such avoid wastages or the disappointment of insufficiency.
Secondly, you need to take a look at the budgets that you will be running on. Certainly, you will need to make sure that you know how much money you have so as to any effective planning. The tradition is always that you will be required to submit your proposals and in these you need to have a detail of all your plans with the event and as a general advice think of presenting more than one proposal and in all of these let there be variations in the plans, the theme and the expenses.