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How to Choose an Event Venue

Choosing the right event venue is a crucial part in planning an event. You have to research the place well to know if it is exactly what you need. The last thing you want is to be surprised by fees or rules you didn’t know of until the day itself. As you may know, renting a venue comes with so many considerations, from setup and cleanup times to storage rules to handicap accessibility, to parking and more. Before you start looking for prospective venues for your upcoming event, keep the following in mind:

Your Needs

First and foremost, know how many attendees there will be, what the setup will be, the time of the event, and how much you are comfortable spending. Knowing your needs against your wants will make it easier to decide whether or not to give up some things if you have to.

Research Then Visit

If you’re in search of an event venue, you can enjoy time and energy savings simply by doing it on the Internet and making a few calls on the phone. This initial part of your research can tell you a whole lot about your prospective location, such as availability, the general appearance of the place and the cost. The idea is to know exactly what to ask and to write all your questions down.

Here are some you might consider:Below are a few that you may consider:The following are some that you might consider: Do you have space that can accommodate this estimated number of attendees? Are you available on this date? How much is this room renting for? Do we need to meet a certain requirement in terms of food and beverage spending? Can you provide your menu online or can you send it to me? Does the room allow natural lighting (or anything important to you)?

Site Visits

After doing your initial research, choose at least three of the best choices you have, and schedule a visit with each of them. You don’t have to stay too long, but you should allot at least an hour for a thorough inspection. This is the wisdom behind initial online and phone research. Not only is a visit time-consuming; it’s also costly.

The Location

Besides a venue having everything that you need for your event, you should also ensure that the neighborhood will be safe for everyone. Spend some time driving around the place to get a feel for it. This is also a perfect opportunity for you to check out the shops, restaurants or entertainment areas that are nearby. Of course, you’d like to make the place as safe and convenient as possible for everybody who will be there during your event.

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